Privacy Policy

World Diplomats

World Diplomats (“we,” “us,” or “our”) is committed to protecting your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This Privacy Policy explains how we collect, use, store, and protect personal data when you visit our website, register for our conferences, or interact with us.

1. Data Controller

For the purposes of UK data protection law, Globenix Youth Forum Ltd acts as the Data Controller.

Legal Entity: Globenix Youth Forum Ltd
Registered Country: United Kingdom
Company Registration Number: 16913427
Nature of Business: Educational conferences and MUN programs
Email: info@worlddiplomats.org

2. Personal Data We Collect

Full name, email, phone number, nationality
Institutional affiliation
Committee preferences and participation records
Visa support documents (passport copy, DOB)
IP address, browser and device data

3. Lawful Basis for Processing

Consent
Contractual necessity
Legal obligations
Legitimate interests

4. How We Use Your Data

Process registrations and applications
Communicate official conference information
Issue certificates and invitation letters
Provide visa support where applicable
Improve our services and website

5. Data Sharing

We do not sell or rent personal data. Data may be shared only with embassies, payment processors, event partners, or legal authorities when required by law.

6. International Transfers

Data may be transferred outside the UK with appropriate UK GDPR safeguards in place.

7. Data Security

We apply technical and organisational measures to protect personal data, though no online system is completely secure.

8. Data Retention

Data is retained as necessary for conferences, legal compliance, historical records, and future outreach related to World Diplomats.

9. Cookies

Cookies are used to improve functionality, analyse traffic, and enhance user experience. Users can manage cookies via browser settings.

10. Your UK GDPR Rights

Access, correction, and erasure
Restrict or object to processing
Data portability
Withdraw consent

11. Children’s Data

We do not knowingly collect data from children under 13 without consent.

12. Third-Party Links

We are not responsible for privacy practices of third-party websites.

13. Policy Updates

Updates will be posted on this page. Continued use implies acceptance.

14. Contact & Complaints

Email: info@worlddiplomats.org
You may also lodge a complaint with the UK Information Commissioner’s Office (ICO).